We are looking for an Executive Assistant to join our team!

Location: Newcastle upon Tyne
Hours: 33 hours per week
Salary: £21,450 per year
Contract: PAYE employment or freelance agreement available
Start Date: Immediate start date (following a 3-month probation period)

About the Role
Eastlake Productions is seeking a reliable and proactive Executive Assistant to support the administrative and organisational needs of its lead theatre producer. The role combines executive-level coordination and communication with practical, day-to-day support, helping maintain focus, efficiency and productivity across creative projects.

This position is ideal for someone who enjoys a mix of desk-based administration and occasional practical tasks, working in a fast-paced environment with a growing creative company focused on new performance work.

Key Responsibilities

  • Managing calendars, scheduling, reminders and time-sensitive priorities

  • Coordinating meetings, rehearsals, calls and travel/accommodation bookings

  • Monitoring inbox communications and drafting professional responses

  • Preparing and organising paperwork and contracts for artists, venues and freelancers

  • Maintaining digital filing systems, databases and project trackers

  • Handling practical errands (e.g. collecting materials, arranging supplies, posting documents)

  • Supporting event, rehearsal or meeting logistics where needed

  • Proactively prioritising tasks to support workload management and focus

Person Specification

  • Excellent organisational skills and strong attention to detail

  • Clear and professional written communication

  • Confident with digital tools (Google Workspace, MS Office, spreadsheets, etc.)

  • Able to manage sensitive information with discretion and professionalism

  • Comfortable with a mix of admin tasks and practical errands

  • Proactive, reliable and able to take initiative when prioritising work

  • Interest in creative industries, theatre or arts administration (experience welcome but not essential)

What Eastlake Productions Offers

  • Flexible working arrangements (with some remote working possible)

  • A varied role combining executive support and practical coordination

  • Opportunities to develop knowledge in arts administration, contracts and producing

  • A collaborative working relationship within a growing creative practice

  • Occasional access to industry events, performances and networking

  • A 3-month probation period to ensure a supportive working fit for both parties

About Eastlake Productions

Eastlake Productions is an independent theatre-producing company based in Newcastle upon Tyne, supporting new performance, artist development and collaborative creative projects across the North East and UK. The company works with a range of writers, directors, performers and arts partners to deliver innovative theatrical work.

Equal Opportunities

Eastlake Productions is committed to building an inclusive working environment. We actively encourage applications from people who are currently underrepresented in the arts sector, including D/deaf, disabled and neurodiverse people, global majority applicants, working-class applicants and LGBTQIA+ applicants. We welcome candidates who may not meet every requirement but can demonstrate potential, enthusiasm and transferable skills.

How to Apply

Please send a CV (or summary of relevant experience) and a short statement (maximum 300 words) outlining your interest in the role to productionseastlake@gmail.com

Timeline

  • Applications close: Sunday 30 November.

  • Interviews: Week commencing 1st December.

  • Start date: Immediately.